Define a System Actor and System Response

Similar to tasks, system tasks use a generic system as the actor, which by default is shown in Additional Details, as well as the system task label in the Process Editor.

An actor is an artifact that must already exist in order to be selected. When you select an actor artifact, its name replaces the default task label.

You can specify a long-form response for a system task in its Additional Detail window.

When undefined in the Additional Detail window, a System Response is the label on the system task shape. If it is defined, it is a separate long-form response that is used in user story generation.

To define a system actor and system response:

  1. Click the additional details icon () for the system task of interest.
  2. In the Additional Details modal:
    1. Select an actor from the System Actor dropdown if you want to define a specific actor as opposed to maintaining the default actor. You can also search for and select an existing artifact within your project by clicking the Select button.
    2. Define the system response in the corresponding field.
    3. Click OK.
Complete the hint text to create values that are well-formed for the user story template. The system response should start with a verb, and use the present participle form of a verb (that is, verb + ing), in the third person (for example, "updating account info," or "authenticating login").